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Faculty Affairs Updates



Revised Faculty Handbook

The Faculty Handbook ( has been redesigned, making it easier and more efficient to use and print.  Please contact Ashwini Gujar at for further details.

Board of Trustees Meetings and Deadlines

Nominations should be received in the Office of Faculty Affairs by the dates in the table below. All chairs must be approved by the Board of Trustees and materials must be submitted by the deadlines to ensure that the appointments take place at the Board meeting. More information and 2019 dates can be found here (login required).

Board of Trustees Meeting Submit Nominations by:
April 8-10, 2018* March 15, 2018
June 13-14, 2018* May 17, 2018
October 14-16, 2018 September 20, 2018
December 2-4, 2018 November 8, 2018
*Nominations are accepted only for already established chairs

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Effective January 1, 2018, two new California state laws take effect that impact Stanford hiring practices, including for Academic Staff and Other Teaching Staff.

Also, a new consent form for conducting background checks is also required as of January 1, 2018. The new form can be found here:

Ban the Box (AB 1008)

This law provides job applicants with prior conviction history a fair chance to obtain employment.

Salary History (AB 168)

This law is designed to narrow the gender pay gap.

  • Job applications no longer include questions requesting an applicant's criminal history
  • We cannot inquire into, or consider an applicant's conviction history until the applicant has received a conditional employment offer
  • We may initiate background checks only after we make a written conditional offer of employment
  • Job applications no longer include questions requesting an applicant's salary history
  • We can no longer ask about an applicant's salary history
  • We cannot rely on salary history when determining whether to offer employment or what salary to offer (unless voluntarily provided)
  • If an applicant voluntarily discloses salary history without prompting, we may consider that information to determine the salary for that applicant along with other factors in setting salary offer
  • Upon request, we must provide the pay scale for the position to which an applicant applied

Revised offer letter templates

Academic Staff and Other Teaching Titles require an offer letter when hired. Effective January 1, 2018, please use one of the revised offer letter templates - paid or unpaid (log in below to view).

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Appointments & Promotions Reminder

Deadlines for long forms are located on the FAO page (log in below to view). Please plan your file submissions accordingly, and notify Valerie Meeks at, of retention issues, competitive offers, or any other situations that require urgent review of a file.


Revised Long Form

The form for appointments, reappointments & promotions (log in below to view) has been redesigned to combine different versions of the current forms into a single document, making it easier and more efficient to use.  Please contact Scott Walters at for further details.

Emeriti Faculty

The privileges and benefits for emeriti faculty have been updated, and the description of benefits is on the Retirement page. This document is sent out directly to each retiring faculty member after they have submitted a Notice of Intent to Retire. For further information, please contact Cristen Shinbashi at