Skip to content Skip to navigation


Faculty Affairs Updates

Provost’s January 19, 2022 Announcement of Additional COVID-Related Support for Eligible Junior Academic Council Faculty

On January 19, 2022, the Provost announced additional measures to assist junior faculty members in the Academic Council Professoriate who continue to struggle with the impact of the pandemic. This support is especially intended for faculty members with young children and/or who have encountered serious research productivity setbacks. Click here for more details.

AS/OTS Appointment and Reappointment Letters Updated

The Appointment and Reappointment Letters for Academic Staff and Other Teaching Staff have been updated to reflect the new Covid hiring requirements (11/15/2021). 


Long Form Face Page Update

A new long form face page has been posted to the form in Appendix B of the Faculty Handbook.  It reflects the name change from the Medical Center Line to the University Medical Line, and has eliminated the medical center affiliation for that line, deemed no longer necessary.


Board of Trustees Meeting 2021-2022 Deadlines:

All materials for review by the Board of Trustees, including nominations to endowed chairs and biosketches for such nominations or for tenure actions, should be submitted by the following deadlines for inclusion in the Board of Trustees meetings indicated below:

October 3 - 5, 2021 September 8, 2021
December 5 - 7, 2021 November 9, 2021
February 13 - 15, 2022 January 12, 2022
April 10 - 12, 2022* March 15, 2022
June 7 - 9, 2022 May 19, 2022
October 16 - 18, 2022

September 14, 2022

December 4 - 6, 2022 November 2, 2022

*Board retreat. No new endowed chair establishments; only nominations to previously established chairs will be accepted for this meeting.

Nominations and biosketches of nominees should be submitted by email to Valerie Meeks ( For information on procedures for submitting nominations for endowed chairs and for formatting accompanying biosketches, please click here.



Effective June 14, 2021, following action by the Faculty Senate and the Board of Trustees, the Medical Center Line (MCL) has been renamed the University Medical Line (UML). Learn More

COVID-19 related supplemental policies

Announcement sent to Stanford faculty members on February 11, 2021 concerning Post-Pandemic Research Quarter and Additional Sabbatical Credit Accural

COVID-19 Tenure and Appointment Clock Extension Policy (Revised)

Updated Language for Referee Solicitations for Junior Faculty Tenure Decisions

Effective immediately, departments and schools should include additional language, approved by the Provost and Deans, for inclusion in solicitation letters to referees for junior faculty tenure decisions. Click here to access the language.

Family Resources

The WorkLife Office has examined the child care assistance programs to identify potential opportunities to increase the pool of eligible families in 2020-2021. Click here to view the updates.

Academic Staff-Teaching dependent care policy

During the COVID-19 pandemic, the caregiving landscape continues to be challenging for those with young children and/or elder care obligations.

Click here to access the dependant care policy for Academic Staff-Teaching.

Guidelines for Faculty Remote Work Arrangements Outside of the U.S.

Click here to access the guidelines (stanford authentication required)

The information can also be found at Stanford Global Services website.

(Click on References and Tools in the Note section)

Access Stanford Health Check through mobile app

Click here for more information

Guidance for Appointments/Promotions Meetings via Video-Conferencing

Click here for more information.

Latest updates on Coronavirus 

Russell Furr, associate vice provost for Environmental Health & Safety, has provided further updates regarding COVID-19, focusing on travel, BOSP spring quarter programs, course work guidance, guidance for staff and preventing the spread of respiratory diseases. Click here to read more.

Visit the Teach Anywhere website for assistance in delivering your class online.

Faculty Leave display on Stanford Profiles and Stanford Directory (StanfordWho)

As of July 6, 2020, leave information on faculty profile pages – Stanford Profile (CAP) and Stanford Directory (StanfordWho) - will be publicly visible. Please refer to the FAQ leave document here, or submit a ticket if you have questions.

For questions, please contact Cristen Shinbashi at

Electronic submissions and review of Faculty files 

School Faculty Affairs Officers can now submit faculty and other related files electronically to the Faculty Affairs Provost's office. Click here for more details.

For questions, please contact Valerie Meeks at

Update on procedure for Death of an active Stanford Faculty member

Click here to refer to the procedure. For questions, please contact Scott Walters at or Cristen Shinbashi at

New - Cigna Short-Term Assignment International Health-Care Plan

If you are a benefits-eligible faculty or staff on U.S. payroll and plan to work abroad for 180 days or less, Stanford can provide you medical and dental services through Cigna.  This applies to faculty working abroad for a quarter.  Click here for more information.

If the period is longer than a quarter then contact UHR Benefits at 736-2985 to discuss international benefits, managed by Fran Kaspar.

Revised Faculty Handbook

The Faculty Handbook ( has been redesigned, making it easier and more efficient to use and print.  Please contact Cristen Shinbashi at for further details.


Effective January 1, 2018, two new California state laws take effect that impact Stanford hiring practices, including for Academic Staff and Other Teaching Staff.

Also, a new consent form for conducting background checks is also required as of January 1, 2018. The new form can be found here:

Ban the Box (AB 1008)

This law provides job applicants with prior conviction history a fair chance to obtain employment.

Salary History (AB 168)

This law is designed to narrow the gender pay gap.

  • Job applications no longer include questions requesting an applicant's criminal history
  • We cannot inquire into, or consider an applicant's conviction history until the applicant has received a conditional employment offer
  • We may initiate background checks only after we make a written conditional offer of employment
  • Job applications no longer include questions requesting an applicant's salary history
  • We can no longer ask about an applicant's salary history
  • We cannot rely on salary history when determining whether to offer employment or what salary to offer (unless voluntarily provided)
  • If an applicant voluntarily discloses salary history without prompting, we may consider that information to determine the salary for that applicant along with other factors in setting salary offer
  • Upon request, we must provide the pay scale for the position to which an applicant applied


Revised offer letter templates

Academic Staff and Other Teaching Titles require an offer letter when hired. Effective January 1, 2018, please use one of the revised offer letter templates - paid or unpaid (log in below to view).

Appointments & Promotions Reminder

Deadlines for long forms are located on the FAO page (log in below to view). Please plan your file submissions accordingly, and notify Valerie Meeks at, of retention issues, competitive offers, or any other situations that require urgent review of a file.

Revised Long Form

The form for appointments, reappointments & promotions (log in below to view) has been redesigned to combine different versions of the current forms into a single document, making it easier and more efficient to use.  Please contact Scott Walters at for further details.

Emeriti Faculty

The privileges and benefits for emeriti faculty have been updated, and the description of benefits is on the Retirement page. This document is sent out directly to each retiring faculty member after they have submitted a Notice of Intent to Retire. For further information, please contact Cristen Shinbashi at