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Faculty Affairs Updates


Change in Line Name - MEDICAL CENTER LINE/UNIVERSITY MEDICAL LINE

Effective June 14, 2021, following action by the Faculty Senate and the Board of Trustees, the Medical Center Line (MCL) has been renamed the University Medical Line (UML). Learn More


COVID-19 related supplemental policies

Announcement sent to Stanford faculty members on February 11, 2021 concerning Post-Pandemic Research Quarter and Additional Sabbatical Credit Accural

COVID-19 Tenure and Appointment Clock Extension Policy (Revised)


Updated Language for Referee Solicitations for Junior Faculty Tenure Decisions

Effective immediately, departments and schools should include additional language, approved by the Provost and Deans, for inclusion in solicitation letters to referees for junior faculty tenure decisions. Click here to access the language.


Family Resources

The WorkLife Office has examined the child care assistance programs to identify potential opportunities to increase the pool of eligible families in 2020-2021. Click here to view the updates.


Academic Staff-Teaching dependent care policy

During the COVID-19 pandemic, the caregiving landscape continues to be challenging for those with young children and/or elder care obligations.

Click here to access the dependant care policy for Academic Staff-Teaching.


Guidelines for Faculty Remote Work Arrangements Outside of the U.S.

Click here to access the guidelines (stanford authentication required)

The information can also be found at Stanford Global Services website.

(Click on References and Tools in the Note section)


Access Stanford Health Check through mobile app

Click here for more information


Guidance for Appointments/Promotions Meetings via Video-Conferencing

Click here for more information.


Latest updates on Coronavirus 

Russell Furr, associate vice provost for Environmental Health & Safety, has provided further updates regarding COVID-19, focusing on travel, BOSP spring quarter programs, course work guidance, guidance for staff and preventing the spread of respiratory diseases. Click here to read more.

Visit the Teach Anywhere website for assistance in delivering your class online.


Faculty Leave display on Stanford Profiles and Stanford Directory (StanfordWho)

As of July 6, 2020, leave information on faculty profile pages – Stanford Profile (CAP) and Stanford Directory (StanfordWho) - will be publicly visible. Please refer to the FAQ leave document here, or submit a ticket if you have questions.

For questions, please contact Ashwini Gujar at agujar@stanford.edu.


Electronic submissions and review of Faculty files 

School Faculty Affairs Officers can now submit faculty and other related files electronically to the Faculty Affairs Provost's office. Click here for more details.

For questions, please contact Ashwini Gujar at agujar@stanford.edu.


Update on procedure for Death of an active Stanford Faculty member

Click here to refer to the procedure. For questions, please contact Scott Walters at swalters@stanford.edu or Cristen Shinbashi at cshinbas@stanford.edu


New - Cigna Short-Term Assignment International Health-Care Plan

If you are a benefits-eligible faculty or staff on U.S. payroll and plan to work abroad for 180 days or less, Stanford can provide you medical and dental services through Cigna.  This applies to faculty working abroad for a quarter.  Click here for more information.

If the period is longer than a quarter then contact UHR Benefits at 736-2985 to discuss international benefits, managed by Fran Kaspar.


Revised Faculty Handbook

The Faculty Handbook (https://facultyhandbook.stanford.edu) has been redesigned, making it easier and more efficient to use and print.  Please contact Ashwini Gujar at agujar@stanford.edu for further details.


Board of Trustees Meeting 2020-2021 Deadlines:


All materials for review by the Board of Trustees, including nominations to endowed chairs and biosketches for such nominations or for tenure actions, should be submitted by the following deadlines for inclusion in the Board of Trustees meetings indicated below:

Board of Trustees Meeting Submit Nominations by:
December 6-8, 2020 November 9, 2020
February 1-2, 2021 January 11, 2021
*April 11-13, 2021 March 15, 2021
June 8-10, 2021 May 17, 2021
October 3-5, 2021 September 13, 2021
December 5-7, 2021 November 8, 2021

*Board retreat. No new endowed chair establishments; only nominations to previously established chairs will be accepted for this meeting.


Nominations and biosketches of nominees should be submitted by email to Valerie Meeks (vmeeks@stanford.edu). For information on procedures for submitting nominations for endowed chairs and for formatting accompanying biosketches, please click here.


Effective January 1, 2018, two new California state laws take effect that impact Stanford hiring practices, including for Academic Staff and Other Teaching Staff.

Also, a new consent form for conducting background checks is also required as of January 1, 2018. The new form can be found here: https://hr.stanford.edu/processes/background-checks

Ban the Box (AB 1008)

This law provides job applicants with prior conviction history a fair chance to obtain employment.

Salary History (AB 168)

This law is designed to narrow the gender pay gap.

  • Job applications no longer include questions requesting an applicant's criminal history
  • We cannot inquire into, or consider an applicant's conviction history until the applicant has received a conditional employment offer
  • We may initiate background checks only after we make a written conditional offer of employment
  • Job applications no longer include questions requesting an applicant's salary history
  • We can no longer ask about an applicant's salary history
  • We cannot rely on salary history when determining whether to offer employment or what salary to offer (unless voluntarily provided)
  • If an applicant voluntarily discloses salary history without prompting, we may consider that information to determine the salary for that applicant along with other factors in setting salary offer
  • Upon request, we must provide the pay scale for the position to which an applicant applied

 


Revised offer letter templates

Academic Staff and Other Teaching Titles require an offer letter when hired. Effective January 1, 2018, please use one of the revised offer letter templates - paid or unpaid (log in below to view).


Appointments & Promotions Reminder

Deadlines for long forms are located on the FAO page (log in below to view). Please plan your file submissions accordingly, and notify Valerie Meeks at vmeeks@stanford.edu, of retention issues, competitive offers, or any other situations that require urgent review of a file.


Revised Long Form

The form for appointments, reappointments & promotions (log in below to view) has been redesigned to combine different versions of the current forms into a single document, making it easier and more efficient to use.  Please contact Scott Walters at swalters@stanford.edu for further details.


Emeriti Faculty

The privileges and benefits for emeriti faculty have been updated, and the description of benefits is on the Retirement page. This document is sent out directly to each retiring faculty member after they have submitted a Notice of Intent to Retire. For further information, please contact Cristen Shinbashi at cshinbashi@stanford.edu.